Create an Email Signature to Use in Dubsado
Having an email signature is a small but important feature for your business. It makes your business come across as more professional. It also helps those interested in your services contact you. It brings more visitors to your website and followers to your social media accounts.
In Dubsado there is an easy way to set up your email signature. But getting an email signature that looks good and on brand isn’t as straightforward.
In this post, I’ll take you through a few ways to create a fancy Dubsado email signature. And I'll show you how to insert that email signature in Dubsado.
How to create a fancy email signature for Dubsado
Create an email signature using Canva
This is a simple way to create a stunning email signature. The downside of using this option is that the text and icons in the signature are not clickable. You can only connect one link to the image.
Steps to create an email signature in Canva:
Search ‘Email Signature’ under templates
Select the option you prefer and edit to match your brand color and fonts
Keep in mind that the image will not span the entire width of the email. A white background or transparent background will look more seamless than other options.
Under ‘Elements’ search for icons like ‘link’, ‘email’, ‘Facebook’. Filter your results by clicking on ‘Graphics’ so you don’t have photos in your results. Canva has most social media icons in its library.
Edit the email template and once ready download as a .jpg or .png
If the image size is large, compress with Tinyjpg before using in Dubsado
Canva email signature template
Edited Canva email signature
Steps to install Canva email signature in Dubsado:
In the left hand menu, go to Template → Canned Emails → ‘Signature’ above the list of canned emails
Under the formatting options, click the image icon to insert an image.
Select your image or drag + drop it into the box
If you need to adjust the size of your image, click the image and select the ‘Change Size’ icon. Now you can change the size of your email signature. Tip: 400px width seems to be a good size.
To add a link to your image, click the image and select the ‘Insert Link’ icon to set a link. Now you can set a link for when people click your email signature. Make sure you click ‘Insert’ when done. Tip: I recommend checking ‘Open in a new tab’, that way they won’t lose the tab they were reading your email in.
To check what your signature looks like, create a test project/client and send yourself an email. I keep have a test client in my Dubsado account that uses my personal email address so I can test changes in my account.
Done!
Using an email signature generator software
I prefer using an email signature generator because each element in your signature will be clickable. This way people can check out the different links on your signature and also follow you on social media.
I’ve tested many free email signature generators and most of them are disappointing. They have beautiful signature templates but after signing up you find out that those options are only for paid accounts. What you have access to in a free account is limited.
As I find new free email signature generator software that create good email signatures, I’ll be adding them to this blog post. For all of these software, you can use the email signature in Dubsado and in other places like Gmail.
2. Create an email signature with Si.gnatu.re
These are the steps to create an email signature with Si.gnatu.re:
Click ‘Create a Signature’ and start customizing your template.
Contact: Add your details (name, title), your profile image (selfie), your contact details (phone, email, address). You can even add footer/disclaimer text
Images: Add your logo and adjust its size or upload a banner, keeping in mind the maximum width limit.
Design: Change the layout of your signature, adjust the font style and size, and customize the colors and style of the social icons.
Once satisfied with the design, click ‘Finish’.
To install in Dubsado, click ‘Copy HTML’. A pop-up will appear letting you know that the code was copied to your clipboard.
3. Create an email signature with Hubspot
These are the steps to create an email signature with Hubspot:
Click ‘Create my signature’. Once your template appears start working your way across the top menu.
Templates: Choose the template structure that works best for you.
Signature Details: Add your personal information (name, title), phone number, website, email, address and enter all your social links. You have the option of adding information in a custom field (office hours, pronouns, etc.)
Styles: edit the colors and font of your signature.
Upload Images: add the links to any of the images you’d like to use in your signature (profile picture, logo). You need to host the images on your website for them to display properly. You can also add a custom CTA with its own text, link, colors and image.
Once your signature looks the way you want, click ‘Create signature’.
Next click ‘Confirm & submit’.
To install in Dubsado, click ‘Copy signature source code’
4. Create an email signature with Signature Hound
Signature Hound update July 2023:
Signature Hound has been having issues with their server in the past month and I’ve seen many people posting about this issue. The images in the signature aren’t loading properly at times, which isn’t great when sending emails out to leads and clients.
Their software doesn’t seem to be reliable and unfortunately they’ve not shown any signs or interest in fixing it.
This used to me my favorite email signature generator because of all the amazing features it offers, but I cannot recommend it anymore given how unreliable it is.
Signature Hound update May 2024:
Signature Hound sent out an email saying that they are moving to a paid model to support improvements and cover the cost of storage and bandwidth.
If they had done this as soon as they saw issues with their reliability, I’d be all for supporting them because of how great their software is. But given that it’s been almost a year since the software has had issues, the website is unstable pretty much all the time, and they never reached out to their customers to address the problems and offer solutions, I’ll pass.
These are the steps to create an email signature with Signature Hound:
Click ‘Create a new signature’. Once your template appears start working your way down the far left menu. You aren’t forced to add anything, you can pick and choose the info you want to appear on your email signature.
Templates: Choose the template structure that works best for you. I chose ‘Vertical 02’
Personal Info: Add your profile image if you’d like. Adjust the size, fill in your personal info (name, job title, department, email, phone number).
Business Info: Add your logo if you’d like (it will appear under your photo). Fill in your business info (company name, address, website, social links).
Design: toggle on/off the elements that you want. Set the style of icons you want to use, set the colour of different elements, set your font size and line height, and more. I love the level of detail you can control.
Call to Action: add a call to action image underneath your email signature. I didn’t add this one as it felt like the signature would be large. But if you’re launching a book or a course this feature is great to add to your email signature. It gives you a unique link to help promote your offer during your launch period.
Disclaimer: you can add a company disclaimer to your emails. You’ve seen those floating around: ‘The content of this email is confidential and intended for the recipient specified in the message only’. That type of message can go here.
Once your signature looks the way you want, click ‘Install Signature’ at the top right of your screen. A long list of options will appear.
To install in Dubsado, click ‘Copy Signature as Source Code’. Ignore the warning since Dubsado isn’t listed and click ‘Copy Source’.
Email signature made in Signature Hound
How to install your email signature code in Dubsado:
These are the steps to install your email signature in Dubsado
In the left-hand menu, go to Template → Canned Emails → ‘Signature’ above the list of canned emails.
Click the ‘Code View’ icon and paste the copied code into the signature box.
Click ‘Code View’ again to see the end result.
Done 🎉
Note: You might see light gray lines around your signature when sending emails. These lines are not visible to the recipients. To check what your signature looks like to clients, create a test project and send yourself an email.
Video tutorial: How to create an email signature to use in Dubsado
Here is a quick step by step tutorial in YouTube. Learn how to create an email signature using Canva and Signature Hound
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